Important Email Etiquette Tips When Searching For a Job


Looking for a job seems simple enough. You review a job listing, send a resume and see what happens. But could it the little things that make the biggest difference. Have you thought about your email address and etiquette? Before you send out your next resume, consider some of the things you can do to be sure you start off on the right foot. Here are a few tips for great emails to help your job search succeed.

Your Email Address

Before you submit an email, take a look at your email address. Recruiters often have stories about inappropriate email addresses that come across their desk. There is no reason to use that very personal email with a college nickname or referencing your hobbies when email addresses are free.

Sign up for Gmail and select something that’s a combination of your first and last name. It can be your first and middle initial and last name or “first name dot last name.” Whatever looks professional and will indicate to the hiring manager  you take your job search seriously.

The Subject Line

Besides your email address, the next thing a reader will notice is your subject line. Here, you’ll need to provide enough details for them to want to open and read your email. Leaving it blank will cause them to over look it, but creating a non-informative subject line could make it look like spam.

In some cases, there will be actual directions in the job posting on what to put in your subject line. If not, reference the job title in what you write.

Business Letters

Its easy to feel informal when writing an email, but keep in mind the email sent with your resume will act as a cover letter. Treat it like you would any other business letter. Your first paragraph should be about the job opening and why you feel you’re a match.

The second paragraph should give additional information about your background and experience. And your third paragraph should reiterate your interest and provide your contact information. Be sure to include a professional signature line in your email.


An added touch to any email you send is personalization. If you can, find out the name of the human resources manager or head of the department to which you’re applying. The easiest way to do this is to look on LinkedIn.

If you can’t find the name of the manager, make sure you avoid mistakes in this area. Never address an email “To Whom it May Concern.” Some people will use a simple greeting like, “Hello,” “Good Morning,” or “Good Afternoon.”

Do you want to know more about sending professional emails with your resume?

At Professional Staffing Group, we work closely with our candidates to help them understand how to present themselves professionally and make a good first impression, on paper and in person. Register with us today and let us help you connect with the best job opportunities in our region.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.